Privacy
HPI Energy Services is committed to preserving the privacy of all visitors to hpienergy.com (the “WebSite”). This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Please read this privacy policy to understand how we use and protect the information that you provide to us. By submitting information via this Website you consent to the collection, use and transfer of your information under the terms of this policy.
Information that We Collect from You
When you visit and use the Site you may be asked to provide certain information about yourself via various interactive features e.g. completing registrations, submitting enquiries or by corresponding with us by phone, email or otherwise. We may also collect information about your usage of our website e.g. your user identification and passwords, internet domain or IP address as part of our normal operations as well as information about you from emails or letters you send to us.
1. Use of Your Information
Your information will enable us to provide you with the information, services or materials you have requested. It will also enable us to contact you when necessary concerning your requests. We will also use and analyse the information we collect so that we can administer, support, improve and develop our services to you. If we would like to use your personal data for a purpose other than that for which it was provided, we will request your consent in advance.
2. Disclosure of Your Information
We will not pass your information to anyone outside HPI Energy Services (HPI Energy Services includes all members of our group, including HPI Energy Services llc, HPI Energy Services Ltd., HPI-GEVAQ Ghana Limited and HPI Energy Services (Egypt) Limited) without your permission, except in the event that we sell any HPI business, in which case we may disclose your information to the buyer of such business or assets. Data that we collect from you may be transferred outside the European Economic Area (“EEA”) and may also be processed by HPI staff operating outside the EEA. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details or the provision of support services. By submitting your personal data, you agree to such transfer, storing or processing. We will use all reasonable endeavours to ensure that your information is used in accordance with this policy. Unless required to do so by law we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
3. Cookies
Cookies are small amounts of information which we store on your computer. Unless you have indicated your objection when disclosing your details to us, our system will issue cookies to your computer when you log on to the Website. Cookies make it easier for you to log on to and use the Website during future visits. They also allow us to monitor website traffic and to personalise the content of the Website for you. You may set up your computer to reject cookies by configuring the relevant setting in your local browser, although in that case you may not be able to use certain features on our Site. If you do not wish to receive cookies in the future, please let us know.
4. Security and Data Retention
We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period in accordance with the HPI Energy Services Document Retention Policy or as long as the law requires.
The transmission of information via the internet is not completely secure. We will do our best to protect your personal data but we cannot guarantee the security of your data transmitted to our Website and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
5. Accessing and Updating
You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this please contact us at [email protected]
We are entitled by law to charge a small fee to meet the costs of providing you with details of the information we hold about you.
6. Changes to our Privacy Policy
Any changes to our privacy policy will be posted to the Website and, where appropriate, through email notification. Please check regularly to see any updates or changes to our privacy policy.
7. Contact
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to [email protected] or you can mail us at the addresses on our Website.
TERMS AND CONDITIONS OF USE
THIS PAGE CONTAINS IMPORTANT INFORMATION SETTING OUT YOUR RIGHTS TO ACCESS AND USE INFORMATION ON THIS WEBSITE. PLEASE READ THESE TERMS AND CONDITIONS OF USE CAREFULLY BEFORE YOU START TO USE THE WEBSITE, AS THESE WILL APPLY TO YOUR USE OF THIS SITE. BY ACCESSING AND/OR USING THIS WEBSITE YOU ARE DEEMED TO HAVE READ AND ACCEPTED THE TERMS AND CONDITIONS OF USE SET OUT BELOW.
IF YOU DO NOT AGREE TO THESE TERMS OF USE, YOU MUST NOT USE OUR SITE.
The contents of this website are published and maintained by HPI Energy Services llc. (”HPI Energy”, “we” or “us”). This website is designed to provide general information on HPI Energy, its subsidiaries and affiliates and their operations and businesses. It is not intended to be relied upon for any specific purpose.
Access to this website is permitted on a temporary basis, and we reserve the right to suspend or withdraw access or amend any content we provide on this website or close the website indefinitely without notice. We will not be liable to you if, for any reason, this website is unavailable at any time for any period.
All or part of this website may only be available through restricted access. If you have been provided with a password or user identification code, you must treat such information as confidential and you must not disclose it to a third party. We have the right to disable any password or user identification code at our sole discretion.
Cookies are very small text files that are stored on your computer when you visit some websites. Currently we operate an ‘implied consent’ policy and therefore by using or accessing our website, you are consenting to our use of cookies. If you are not happy with this, then you can disable any cookies already stored in your computer but these may stop our website from functioning properly.
We use first party cookies. We use Google Analytics to collect information about visitors to our website. Google Analytics stores information about what pages you visit how long you are on the site. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual nor is it tied to personally identifiable information. We therefore do not collect or store your personal information so this information cannot be used to identify who you are.
The copyright and other intellectual property rights in the material contained in this website (including its layout and organisation) and any downloads from this website belong to or are licensed to HPI Energy Services or its subsidiaries or affiliates unless otherwise indicated. All such rights are fully reserved.
No material from this website may be posted, reproduced, copied, uploaded, transmitted or distributed in any way without the prior written permission of the copyright owner, except that you may download one copy of the material on any single computer and produce one printed copy for your personal, non-commercial use only and provided that any such copy has included reference to or attached to it any relevant disclaimers and/or proprietary notices.
All trademarks, service marks, images, brands, logos and trade names, whether registered or unregistered, are proprietary to HPI Energy Services, its subsidiaries, its affiliates or to other companies where so indicated. You may not reproduce, download or otherwise use such trademarks, service marks, images, brands, logos or trade names without the prior written consent of the appropriate owner thereof.
You are responsible for complying with all applicable copyright laws. You may not frame this website nor link to a page other than the home page without our express written permission.
HPI Energy Services does not accept any responsibility for enabling any user to link to another site in the World Wide Web or for any other website that may be linked or referred to on this website or otherwise.
HPI Energy Services makes no representation or warranty of any kind, express or implied, as to the accuracy or completeness of any of the information contained in this website or as to the operation of or the inability to access this website.
The information contained in this website is not, is not intended to be and shall not be deemed to be an invitation or inducement to invest or otherwise deal in any shares or other securities of HPI Energy Services.
Neither HPI Energy Services nor any other person accepts liability for any loss or damage of whatsoever nature or howsoever caused arising directly or indirectly from the use of or reliance by any person upon this website or for any omissions or delays therein or upon any of the information that it contains (except to the extent required by law). Neither HPI Energy Services nor any of our subsidiaries or affiliates accept liability for any direct, indirect, special, consequential or other losses or damages (including, for the avoidance of doubt, loss of profits, sales, business or revenue, business interruption, loss of anticipated savings, loss of business opportunity, goodwill or reputation) of whatsoever kind arising out of access to, or the use of this website or any information contained in it.
Nothing in these Terms and Conditions of Use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability under applicable law.
HPI Energy Services makes no representation or warranty that this website or any downloads are free from errors, defects, viruses or anything else that has contaminating or destructive properties. You are responsible for configuring your information technology, computer programmes and platform in order to access this website. You should use your own virus protection software. HPI Energy Services will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of this website or to your downloading of any content on it, or on any website linked to it.
You must not misuse this website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to this website, the server on which the website is stored or any server, computer or database connected to our website. You must not attack our website via a denial-of-service attack or a distributed denial-of service attack.
We aim to update this website regularly, and may change the content at any time. Any information on this website may be out of date at any given time, and we are under no obligation to update such information.
HPI Energy Services may at any time without notice alter, delete or move any of the contents of the pages of this website and/or may add and/or remove pages of this website.
If you provide information to us, other than personal information which will be treated in accordance with the Privacy Policy set out in this website, you agree that HPI Energy has unlimited rights to such information and that we may use such information in any way we choose. Such information shall be deemed to be non-confidential and non-proprietary.
In the event that any or part of these terms and conditions shall be determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such terms shall to that extent be severed from the remaining terms which shall continue to be valid and enforceable to the fullest extent permitted by applicable law.
These terms and conditions may without notice be changed from time to time.
Access to and use of this website and downloads from it shall be governed by Texas law and, in the event of dispute, you agree to irrevocably submit to the exclusive jurisdiction of the Texas Courts.
Website owner: HPI Energy Services LLC
Registered Office:
Country of Incorporation: USA
Registered Number:
Privacy Notice for Job Applicants (UK & Europe)
In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, as prospective employees of our Company, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
a) processing is fair, lawful and transparent
b) data is collected for specific, explicit, and legitimate purposes
c) data collected is adequate, relevant and limited to what is necessary for the purposes of processing
d) data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
e) data is not kept for longer than is necessary for its given purpose
f) data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
g) we comply with the relevant GDPR procedures for international transferring of personal data
B) TYPES OF DATA HELD
We keep several categories of personal data on our prospective employees in order to carry out effective and efficient processes. We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems, for example, recruitment logs.
Specifically, we hold the following types of data:
a) personal details such as name, address, phone numbers;
b) name and contact details of your next of kin;
c) your photograph;
d) your gender, marital status, information of any disability you have or other medical information;
e) right to work documentation;
f) information on your race and religion for equality monitoring purposes;
g) information gathered via the recruitment process such as that entered into a CV or included in a CV cover letter;
h) references from former employers;
i) details on your education and employment history etc;
j) driving licence;
k) criminal convictions.
C) COLLECTING YOUR DATA
You provide several pieces of data to us directly during the recruitment exercise.
In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference agencies.
Should you be successful in your job application, we will gather further information from you, for example, your bank details and next of kin details, once your employment begins.
D) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
Activity requiring your data
Lawful basis
Carrying out checks in relation to your right to work in the UK
Legal obligation
Making reasonable adjustments for disabled employees
Legal obligation
Making recruitment decisions in relation to both initial and subsequent employment e.g. promotion
Our legitimate interests
Making decisions about salary and other benefits
Our legitimate interests
Making decisions about contractual benefits to provide to you
Our legitimate interests
Assessing training needs
Our legitimate interests
Dealing with legal claims made against us
Our legitimate interests
Preventing fraud
Our legitimate interests
E) SPECIAL CATEGORIES OF DATA
Special categories of data are data relating to your:
a) health
b) sex life
c) sexual orientation
d) race
e) ethnic origin
f) political opinion
g) religion
h) trade union membership
i) genetic and biometric data.
We carry out processing activities using special category data:
a) for the purposes of equal opportunities monitoring
b) to determine reasonable adjustments
Most commonly, we will process special categories of data when the following applies:
a) you have given explicit consent to the processing
b) we must process the data in order to carry out our legal obligations
c) we must process data for reasons of substantial public interest
d) you have already made the data public.
F) FAILURE TO PROVIDE DATA
Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into a contract of employment with you. This could include being unable to offer you employment, or administer contractual benefits.
G) CRIMINAL CONVICTION DATA
We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits us. This data will usually be collected at the recruitment stage, however, may also be collected during your employment. We use criminal conviction data to determine your suitability, or your continued suitability for the role. We rely on the lawful basis of English Law to process this data.
H) WHO WE SHARE YOUR DATA WITH
Employees within our company who have responsibility for recruitment will have access to your data which is relevant to their function. All employees with such responsibility have been trained in ensuring data is processing in line with GDPR.
Data is shared with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We have a data processing agreement in place with such third parties to ensure data is not compromised. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
We share your data with bodies outside of the European Economic Area. These countries are: USA and the reason for sharing with these countries is:
Data hosting on cloud servers
We have put the following measures in place to ensure that your data is transferred securely and that the bodies who receive the data that we have transferred process it in a way required by EU and UK data protection laws:
Cloud Servers are ISO27001/27018 certified and compliant with GPDR requirements
I) PROTECTING YOUR DATA
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
J) RETENTION PERIODS
We only keep your data for as long as we need it for, which, in relation to unsuccessful candidates, is six months to a year.
If your application is not successful and we have not sought consent or you have not provided consent upon our request to keep your data for the purpose of future suitable job vacancies, we will keep your data for six months once the recruitment exercise ends.
If we have sought your consent to keep your data on file for future job vacancies, and you have provided consent, we will keep your data for nine months once the recruitment exercise ends. At the end of this period, we will delete or destroy your data, unless you have already withdrawn your consent to our processing of your data in which case it will be deleted or destroyed upon your withdrawal of consent.
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data and there will be no consequences of withdrawing consent.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.
K) AUTOMATED DECISION MAKING
Automated decision-making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
L) YOUR RIGHTS
You have the following rights in relation to the personal data we hold on you:
a) the right to be informed about the data we hold on you and what we do with it;
b) the right of access to the data we hold on you. We operate a separate Subject Access Request policy and all such requests will be dealt with accordingly;
c) the right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
d) the right to have data deleted in certain circumstances. This is also known as ‘erasure’;
e) the right to restrict the processing of the data;
f) the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
g) the right to object to the inclusion of any information;
h) the right to regulate any automated decision-making and profiling of personal data.
In addition to the above rights, you also have the unrestricted right to withdraw consent, that you have previously provided, to our processing of your data at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.
If you wish to exercise any of the rights explained above, please contact [email protected]
M) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or +44 (0)1625 545 745.
N) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Jhonny Matos
[email protected]